Protecting your privacy is important to Summa Architectural & Structural Metal Inc. (hereinafter the “Summa“, “we“, “our“). For this reason, we have implemented safeguards and sound management practices to maintain the confidentiality and security of your personal information in accordance with applicable laws, including Law 25.

This privacy policy (the “Policy“), which should be read in conjunction with our Terms and Conditions and the applicable Service agreements entered into by Summa, describes our practices regarding the collection, use, processing, disclosure, and retention of Personal Information (as defined below) of our clients, visitors and users.

By using our website https://summametal.com/ (the “Website“) or by transacting by technological with us, you agree that we may collect, use, process, disclose and retain your Personal Information in accordance with the terms and conditions described herein. If you do not agree to comply with and be bound by this Policy, you may not visit, access, or use our Website or Services or share your Personal Information by technological means with us.

This Policy does not apply to Personal Information of Summa’s employees, agents, consultants, or any other person affiliated with Summa, or to any information that is not Personal Information as defined by applicable law.

 

Purpose of this Policy

This Policy aims to inform you regarding what personal information we collect by technological means, how we process it, and when we need to communicate it to subcontractors or third parties.

The term “personal information” refers to any information about a natural person that reveals, directly or indirectly, something about that person’s identity, characteristics or activities. Examples include your name, date of birth, personal e-mail address, financial information and personal identification numbers.

 

Contact Us

Any questions, comments, requests, concerns, exercise of rights or complaints regarding this Privacy Policy should be directed to our Data Protection Officer at the following coordinates

Courriel :                  rprp@summametal.com

Adresse :                   3140 des Entreprises Blvd.

Terrebonne (Québec) J6X4J8 Canada

 

Consent to the collection of personal information

Your privacy and the confidentiality of your data are of paramount importance to Summa.

That is why we have developed this Policy to tell you what Personal Information we collect electronically and for what purposes, the means we use to collect it, how we process it, and when we need to disclose it to Service Providers or third parties, privacy and security measures, and your rights in relation to your Personal Information.

By providing us with Personal Information, you authorize Summa to collect and process your Personal Information that is necessary to provide you with our Services and Products. Please be assured that you remain in control of your personal information at all times and that the consent you give us to collect or process your personal information may be withdrawn at any time. We will ensure that we respect your choice in accordance with our legal obligations. To do so, simply let us know or tell us when the information is collected on paper, verbally or in the presence of a member of our staff.  You may also inform our Data Protection Officer and indicate your refusal to the collection.  Please note, certain Personal Information is necessary for our operations. Your refusal may result in our inability to serve you.

In the course of our business, we may collect, process and/or use different types of Personal Information that you provide us as permitted by law including, but not limited to, the information listed below:

• When browsing our Website;
• When communicating with us by telephone or live chat;
• When interacting via social media and e-mail;
• When interacting on websites such as Facebook, YouTube, etc…;
• When interacting with our authorized representatives.

 

Personal Information Collected

In the course of our activities, we may collect, process and use various types of personal information. We strive to limit the collection of personal information to that which is necessary to provide our services to you or which is permitted by law.

The personal information we collect includes:

Categories	Examples of information	Means and purposes of collection and use
Identification data	Full name, address, e-mail, postal code, telephone number	We collect this information when you complete the application form.
Data relating to products or services	Data concerning the services we have rendered to you or that you choose to provide or transmit to us, for example, when you fill out a form, respond to a survey or contact one of our employees or representatives	We collect this information to offer or improve our products and services or to develop new products and services. We collect this information in order to answer your questions, collect your opinions and comments or provide you with assistance if necessary.
Professional or employment data	Curriculum vitae, place of employment, titles or positions, employers, union membership, companies owned, salary or self-employment income as well as information regarding your criminal history.	We collect this information to review your job application.

We will always respect the purposes for which we have collected your personal information. If we wish to use or disclose your personal information for other purposes, we will seek your consent, except as permitted by law.

 

Individuals under 14 years of age

We do not knowingly collect or use personal information from persons under the age of 14. If you are under 14 years of age, you must not provide us with your personal information without the consent of your parent or guardian.

If you are a parent or guardian and become aware that your child has provided us with personal information without consent, please contact us as described in the “Contact Us” section to request that we delete that child’s personal information from our systems.

 

Disclosure of Personal Information

In the course of our activities, we make your personal information available to our employees, consultants or agents whose duties so require.

Although we try to avoid sharing your personal information with third parties, we may use service providers to perform various services on our behalf. In such circumstances, we provide only the personal information necessary for the performance of their mandate, and we are committed to ensuring that the principles set out in this Policy are respected. The table below shows the purposes for which we communicate your personal information:

Third-party categories	Motives
Service providers or partners	To perform functions on our behalf, such as data storage, data hosting, maintenance and improvement of our website, management of our IT services, database management and data security.
Professional advisors	We may disclose your personal information to our legal, financial, banking, accounting or other consultants to the extent necessary to comply with our obligations.
Police and government agencies	We may receive requests from the police or other government authorities to access your personal information. We verify that the request is legitimate before responding to such a request.

In addition, these service providers provide us with sufficient guarantees that they have implemented adequate safeguards for the protection of your personal information processed or communicated before your personal information is communicated to them. When our service providers no longer need your personal information, we ask them to destroy it in an appropriate manner.

The personal information we collect and store remains protected and is securely hosted on servers that may be located outside Quebec, notably in Canada and the United States.

We may also share, transfer or communicate, strictly in accordance with this Policy, your personal information with third parties when required by law or as part of a business transaction involving the sale, transfer or assignment, in whole or in part, of Summa or our assets.  In such a case, and in the event that the business transaction is completed, we will inform you before your personal information is governed by another privacy policy.

We do not sell, trade or otherwise disclose your personal information to third parties, subject to exceptions provided by law.

 

Retention of Personal Information

Subject to applicable law, we retain your Personal Information only for as long as necessary to fulfill the purposes for which it was collected, unless you consent to your Personal Information being used or processed for another purpose. In addition, our retention periods may be modified in a timely manner due to legitimate interests (e.g., to ensure the security of Personal Information, to prevent abuse and breaches or to prosecute criminals).

For more information on how long your Personal Information is retained, please contact our DPO using the contact information provided in the “Contact Us” section.

 

Your Rights Regarding Your Personal Information

The law provides you with the following rights regarding your personal information:

• Access: You have the right to be informed of the Personal Information we hold about you and to request a paper copy of the documents containing your Personal Information, subject to the exceptions provided by applicable law;
• Accuracy and rectification: You have the right to have the Personal Information we hold about you rectified, amended and updated if it is incomplete, equivocal, out of date or inaccurate;
• Withdrawal: You have the right to withdraw or change your consent for Summa to collect, use, disclose or retain your Personal Information at any time, subject to applicable legal and contractual restrictions.
• Deindexing: You have the right to ask us to stop disseminating your Personal Information and to de-index any link attached to your name that provides access to that information if such dissemination violates the law or a court order;
• Information: the right to be informed when you are the subject of a decision based exclusively on automated processing or when identification, location or profiling technology is used, and of the means offered to activate these functions;
• Complaint: You have the right to file a complaint with Summa regarding the protection of your personal information;
• Complaint: You have the right to file a complaint with the Commission d’accès à l’information, subject to the conditions set out in the applicable law.

In order to comply with your request, you may be asked to provide appropriate identification or otherwise identify yourself, as required by law.

To exercise any of these rights, please contact us as indicated in the “Contact us” section.

 

Security Measures

Summa has implemented physical, technological and organizational security measures to adequately protect the confidentiality and security of your personal information against loss, theft or any unauthorized access, disclosure, reproduction, communication, use or modification. These measures include controlling access to our offices and equipment, setting up a secure connection between your device and our server on our Website, making Summa employees aware of this Policy, obtaining their commitment to comply with it and to respect the confidentiality of your personal information, and adopting governance measures aimed in particular at the secure storage and destruction of your personal information.

In addition, we limit access to your personal information to those staff members who need it to perform their duties. These people only have access to the information they need to perform their duties.

Despite the adoption of such measures, we cannot guarantee the absolute security of your Personal Information. If you have reason to believe that your Personal Information is no longer secure, please contact us immediately as indicated in the “Contact us” section.

 

Limitation of Liability

Summa undertakes to take all reasonable measures to ensure a level of confidentiality and security of Personal Information in accordance with technological standards appropriate to its sector of activity and the sensitivity of the data collected.

Notwithstanding the foregoing, you acknowledge that no computer system offers absolute security and that there is always a degree of risk involved in transmitting Personal Information over the public Internet.

You agree that Summa cannot be held responsible for any breach of confidentiality, hacking, virus, loss, theft, misuse or alteration of Personal Information transmitted or hosted on its systems or those of a third party. You also agree to waive all claims in this regard, except in the case of gross negligence or intentional misconduct on the part of Summa. Accordingly, you agree to hold Summa and its officers, directors, affiliates and business partners harmless from any damages of any kind, whether direct or indirect, incidental, special or consequential, arising out of the use of your Personal Information.

In the event of a Privacy Incident involving your Personal Information that poses a high risk to your rights and liberty, you will be notified of such breach as soon as possible, and Summa will take appropriate steps to preserve the confidentiality and security of your Personal Information.

 

Google Analytics

Google Analytics is a web analysis service that provides basic statistics and analytical tools.

Data is stored in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. The information is also shared on the Quebec government’s Google Ads and Google Search Console accounts.

Google’s advertising cookies are also used to collect demographic information and information about the interests of Internet users. This information cannot be associated with an individual. Google will never link the information it collects with any other data or information it maintains.

For more information about the information Google collects and how it is used, please see their Privacy Policy and Terms of Use.

 

Updating Our Privacy Policy

We reserve the right to modify this Policy at any time in accordance with applicable law. In the event of a change, we will post the revised version of the Privacy Policy, update its effective date, and provide notice of the update on the home page of our Web Site. The notice will indicate the date of its publication, the general purpose of the changes made and the date on which the changes take effect.

We encourage you to review this Policy whenever you access our Web Site to stay informed about our safeguards and practices for handling your personal information.

If you do not agree to the new terms of the Privacy Policy, please do not continue to use our Web Site and services. If you choose to continue using our Web Site or services after the new version of our Policy becomes effective, your use of our Web Site and services will be governed by the new version of the Policy.

This Policy was last updated on April 1^st, 2024.